Administrator

Under the guidance of the Board of Trustees, the Township Administrator shall be the chief administrative officer of the Township and is responsible to the governing body for all day-to-day operations. The Administrator is a full-time salary, 40 hour per week position, and is responsible for the township offices, personnel, and programs. The Administrator attends all board meetings. The Administrator provides direct supervision to individual programs, department heads as well as administrative support staff. This position manages all manner of township finances, included but not limited to overseeing and administering budget and discerning fiscal needs of township based on past performance, needs of the community and economic forecast. This position requires a thorough knowledge of contemporary public administration concepts and excellent public relation skills.

Essential Duties & Responsibilities:

  • Liaison between township employees, Board of Trustees and Supervisor.
  • Responsible for the Tax Levy Ordinance, Budget and Appropriation Ordinance and administration of said budget. Prepares financial reports for the Board.
  • Responsible for Banking and Fund Management
  • Monitor accounts and manage cash flow to optimize financial performance.
  • Oversees the day-to-day operations of the Township and provides administrative direction to all departments and employees.
  • Leads, coaches, mentors, instructs, counsels, and evaluates department heads who manage the following departments to ensure efficient operations of each department.: Food Pantry, MaineStay Youth & Family Services, MaineStreamer Senior Department, Recovery Connection, Building Maintenance, Code Enforcement, Administration, General Assistance, HR Generalist.
  • Participating member on township committees/panels contributing to public policy decisions and sharing insight and providing guidance on important policy issues.
  • Administer the Township’s risk management program including oversight of the general liability and special liability insurance programs.
  • Responsible for managing the full life cycle of contracts, including drafting Requests for Proposal, negotiation, execution, and administration.
  • Assist in organizing yearly fundraising/community events.
  • Oversee all aspects of marketing programs/events, approval of press releases, capturing photos as needed, liaison between township and local newspapers; collaborate effectively with marketing team.
  • Create, edit and build township quarterly newsletter in conjunction with graphic designer and printing company.
  • Aid in recruitment of new employees and making recommendations to the board for hire as well in employee disciplinary meetings and terminations in conjunction with HR.
  • Responsible for the overall structure of the building and the well-being of the residents who use our services.
  • Handle and respond to all community emergency situations in conjunction with our Office of Emergency Management department such as floods, fire, pandemic, etc.
  • Compose monthly agenda and Administrator’s Report for township board meetings.
  • Misc. assigned administrative duties: Review bi-weekly payroll, review and initial invoices, authorize use of supervisor’s signature on documents in absence, etc.
  • Perform such other duties as may be assigned by the supervisor or the Township Board of Trustees

Qualifications

  • Extensive knowledge of present-day concepts in the field of public administration.
  • Ability to plan, organize and direct programs and activities.
  • Ability to supervise a staff of professionals involved in all facets of municipal operations.
  • Ability to express ideas clearly and concisely, both orally and in writing.
  • Capability to establish and maintain effective working relationships with municipal officials, the public, citizens, and the media.
  • Ability to regulate control of employees, expenditures, and building/equipment.
  • Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Knowledge of business and management principles involved in strategic planning, resource allocation and leadership technique.
  • Knowledge of grant and federal aid programming and procedure for acquisition of funds preferred.
  • Knowledge of principles and procedures for personnel recruitment, selection and training.
  • Willingness to lead, take charge, and offer opinions and direction.
  • Ability to be creative and use alternative thinking to develop new ideas for and answers to work related problems.
  • Experience in developing positive, collaborative relationships with elected Board members and department heads, with the interpersonal skills necessary to skillfully move issues and agendas forward.
  • Have a background of complete integrity and honesty and of leading/motivating personnel by example.
  • Have excellent written and verbal communication skills and be capable of making effective public presentations, including extensive personal or written responses to public concerns and suggestions as well as being a good listener.
  • Be proficient in conflict management/resolution and consensus-building skills.
  • Have well-developed finance and budgeting skills with the ability to work closely with officials and employees on budget development. The ability to develop financial plans, analyze and interpret financial data, and assess future financial needs is also needed.
  • Have experience in successfully managing high-level issues with elected officials, developing, coordinating, and managing agenda items for committees and/or boards.

Education and/or Experience                                                         

  • Bachelor’s degree or comprehensive knowledge of the principles and practices of public administration, finance, planning, organization, and personnel.
  • Master’s degree in public administration or a closely related field preferred.
  • 10+ years’ experience working in local government/municipality, five of which must be in a supervisory capacity.

Computer Skills                                               

  • Extensive knowledge of all Microsoft Office applications including Outlook, Word, Excel
Salary and Schedule  
                                             
  • Job Type: Full Time – Salary
  • Salary Range:  $120,000 - $130,000 Annually
  • Schedule: 9 am - 5 pm Monday to Friday

  • Work Location: In person

Maine Township is an equal opportunity employer. All applicants for employment will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

To apply, complete an online employment application.